FRN+Roles

Please add to or make changes to the list below (use a different font or color if you'd like):

LIST OF FRN ROLES:

Welcome Table coordinator- Welcome FRN guests and hand out information important to the event-SHERRY P.

Welcome Table helpers - Assist the Welcome Table Coordinator with their responsibilities.

Door prizes coordinator- About a week or two before FRN the door prizes need to be grouped together. Using some of the new donated books we try to match some of the donated items/certificates with books. They need to be "wrapped" or tied nicely together so people can see what they are getting when they pick a door prize. Justine

Raffle tickets coordinator - Work with the Welcome table coordinator to make sure a raffle ticket with directions is included in all welcome bags, handle pulling the winning numbers and displaying them in the cafeteria.

Raffle tickets helpers - Assist the Raffle Ticket Coordinator with their responsibilities.

Refreshments coordinator- Ask for food and drink donations, also provide dishes, cups, and utensils for guests, decorate eating area-SHERRY P.

Refreshments helpers- Assist the refreshment coordinator with their responsibilities-SHERRY P.

Logo contest coordinator- Advertise, collect entries and score the contest_SHERRY P.

Presentation contest coordinator - Create, distribute, score and organize the student contest. Winners will present on the evening of FRN. Coordinate any activity/prop/ etc...that may be needed. GIGI

Presentation contest helpers - Organize teachers to help score & determine student contest winners. Also helpful may be soliciting student volunteers for preparations for the winners on the evening of FRN. GIGI

Solicit donations coordinator- Send out letters in late August or early September. Need to update letter each year, print out copies, updtae the contact list of businesses, and then buy stamps to send them out. As donations start to arrive you need to keep track of what is donated so they can be added to the list of donors. Justine

Follow up thank you letters coordinator - Update last year's thank you letter; use Justine's list of addresses to send the letter to all businesses that donated to FRN; address envelopes and mail them before mid-December. MEGAN

Decorations coordinator

Volunteers coordinator - Solicit help from 4-8 Library Club members and any interested staff/parent/board members; schedule volunteers to help out at certain stations; provide volunteers with clear instructions for the event. MEGAN

Station leaders - Invent & carry out a station of your choice. Provide ALL materials, organization, supervision, set up and follow through during the event. GIGI

Auditorium Slide Show Presentation Manager - Create powerpoint to run during the first 15 minutes of the event while participants are entering the auditorium; have other FRN committee members provide 1+ slides to include in the powerpoint; slideshow should include things like pictures, quotes, advertisements for stations, music, etc. MEGAN

PR coordinator - Will keep history of PR used in the past, brainstorm and seek out new ways to communicate the evening to our community before & after FRN. Will also keep copies of past PR on file. GIGI

Grant/Funding Writers - Seek out sources for funding, create & complete grant application. Need to include materials to use, statistics, and other data encourage approval! GIGI

Facilities Coordinator - Develop map for event, determine all rooms & facilities needed; submit Use of Facility form to office, including needs such as parking lot, bathrooms, coat rack, smart cart, microphones, etc. See last year's as a guide. MEGAN

Station Poster Coordinator __(Banners?)__ - Maryann Dates usually has her Encore students help with this...

Once we have our complete list, we start listing responsibilities under each role. Some of the roles will be automatically claimed by people who have done them in the past, or want to do them this year. Those leftover will be advertised in September.